The 40th ACM Technical Symposium on Computer Science Education
March 4-7, 2009, Chattanooga, TN USA

Workshop Submission Guidelines

NOTE: By SIGCSE policy, all workshop presenters are required to register for the conference, and to attend and lead their workshops.

*   Important Dates for Workshop Proposals   *

  Submission Deadline:   August 29, 2008
  Presenter Notification:   October 21, 2008
  Updates to Titles, Authors, & Abstracts Due:   November 1, 2008
  Software Distribution URLs (for Hands-On Labs) Due:   February 4, 2009

What Is A Workshop?

Workshops provide an in-depth review of a topic of interest and should be immediately useful in the classroom. To this end, workshop presenters should provide participants with handouts outlining the workshop material. We plan to support a number of workshops involving hands-on computer use by participants. All SIGCSE 2009 workshops will be half-day workshops (3 hours).

Workshop Proposals undergo review but not blind review. Proposals are evaluated for relevance, anticipated interest, quality, and availability of appropriate facilities. You may want to review the list of SIGCSE 2008 workshops ( 1-12, 13-26, and 27-38 ) prior to submitting a proposal.

SIGCSE will reimburse presenters for handouts (up to $5 per participant) and will provide one night free lodging per workshop (not per presenter) at the conference hotel.

Hands-On Lab-Based Workshops

All hands-on workshops at SIGCSE 2009 will use participants' laptop computers at the Chattanooga Convention Center. The Symposium Committee will help presenters distribute workshop software to participants prior to the Symposium, e.g., by providing attendee e-mail addresses for software distribution. Distribution of software is the responsibility of the workshop leaders. We recommend that the organizers of each hands-on workshop create their own web page (on their own server) with all necessary software and instructions for installation. To accommodate late registrations, we will collect these URLs and make them available (for registrants only) at on-site registration.

Proposers of hands-on workshops should indicate which of the following formats they wish for their workshop:

  • Laptop Required. Participants should bring a laptop computer to participate in this workshop.
  • Laptop Recommended. It is recommended, but not required, that participants bring a laptop computer to this workshop.
  • Laptop Optional. It is not necessary for participants to bring laptops to this workshop.

How Should The Proposal Be Formatted?

Workshop proposals consist of two documents: the full workshop proposal and a workshop abstract. The full proposal is used for the review process only. The abstract is the description that appears in the Symposium program and proceedings. The format of these documents should be as follows.

  1. Full Workshop Proposal Format (limited to 3 pages, including the title page)

    The first page is a title page that must contain only the workshop title and presenters (items a and b below). The remaining information (items c through j below) must fit on no more than two pages total written in Times Roman, 12 pt. font. The page format is for 8 1/2 x 11 paper, 1 column, single spaced, and 1 inch margins (top, bottom, left, right). Include all of the following information, in the order given below:

    1. Workshop Title
    2. Presenters
      1. Contact Person: ( name; department; college, university, or other affiliation; address; telephone number; fax number; e-mail address )
      2. Other presenters: one entry for each other presenter ( name; department; college, university, or other affiliation; e-mail address )
    3. Abstract (Description of the Workshop): Describe your workshop in at most 100 words. This should match verbatim the abstract described below.
    4. Intended audience: For whom is this workshop intended?
    5. Presenter(s) background/biography: Provide a brief biography addressing the presenter(s) qualifications for leading the proposed workshop.
    6. Materials provided: Describe any handouts, software or other materials that will be provided to attendees.
    7. NEW for 2009 Rough Agenda for the Workshop: Timing details would be helpful here.
    8. Audio/Visual and Computer requirements: Indicate your A/V requirements, such as wireless access, wired access, extra power outlets, microphone, digital projector, overhead projector, flipcharts and pens, whiteboards, etc. For hands-on workshops, indicate Laptop Recommended, Laptop Required, or Laptop Optional (see " Hands-on Lab-based Workshops " above) and which OSs are supported (Linux, Mac, Windows). Describe any special requirements for attendees' computers.
    9. Space and Enrollment restrictions: Please tell us the maximum number of participants that you can accommodate. If no limit is specified, we will assume a cap of 30 participants. Be aware that, if interest is strong, we may seek to raise the limit to 40 or more. Also indicate any special restrictions on the configuration of the room (flip chart easels, clear floor space for robots, etc.).
    10. Other critical information: Other notes that will help to evaluate your proposal according to the evaluation criteria described above.

    Here are sample Full Workshop Proposals:

  2. Workshop Proposal Abstract (Limited to 100 words)

    The abstract is the description of the workshop that will appear on the web page. The description is limited to 100 words and must match verbatim the abstract section of the Full Workshop Proposal.

    The workshop proposal abstract must be submitted in plain text. The abstract for an accepted proposal may contain a URL with more information for participants.

    (Abstracts of accepted workshops can be edited in response to reviews for the camera-ready submission.)

How Do I Submit My Proposal?

  1. Write your proposal and abstract documents using the formats specified above.
  2. Convert the proposal document into Adobe PDF format. Refer to our Creating Adobe PDF Documents page for assistance.
  3. Submit the .pdf proposal and the 100-word text abstract description using the online Workshop Submission Form. Note that the text version of the abstract is for the online program, and will also be formatted to appear in the printed program and proceedings. The proposal, formatted in .pdf, is for reviewers only. Please do not wait until the last minute to submit your documents because that is when everyone else will be connecting to our server!
  4. Make note of the workshop ID number and password assigned to your submission. You will receive an e-mail message confirmation. Spam filters sometimes trap these automatically generated messages so you may need to check your spam trap for the confirmation and later, acceptance or rejection notification.
  5. After receiving confirmation, go to the Author Verification Form to review your submission for accuracy. Send e-mail to Laurie King ( ) or Ellen Walker ( ) if there are any problems. Warning! Several authors have reported problems viewing their PDF files using Internet Explorer. If you experience similar problems, it is best to download the file and use Acrobat Reader directly.

Deadline: All electronic submissions must be received by August 29, 2008 at 23:59 (11:59 p.m.) Hawaii-Aleutian Standard Time (HST).

Questions? Please contact:

Laurie King and Ellen Walker
SIGCSE 2009 Workshops Co-Chairs

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