BibTeX

Introduction

This is the first draft of this document. Please send any comments to dana@acm.org

Description

BibTeX is a program and file format designed by Oren Patashnik and Leslie Lamport in 1985 for the LaTeX document preparation system. The format is entirely character based, so it can be used by any program (although the standard character set for accents is TeX). It is field (tag) based and the BibTeX program will ignore unknown fields, so it is expandable. It is probably the most common format for bibliographies on the Internet.

References

Software Support

The BibTeX program uses style files, a list of citations from LaTeX, and a BibTeX database to create a LaTeX file listing the cited references.

Dana Jacobsen maintains a list of some BibTeX tools.

bp and BibDB both fully support BibTeX.

Examples


@article{Gettys90,
   author = {Jim Gettys and Phil Karlton and Scott McGregor},
   title = {The {X} Window System, Version 11},
   journal = {Software Practice and Experience},
   volume = {20},
   number = {S2},
   year = {1990},
   abstract = {A technical overview of the X11 functionality.  This is an update
of the X10 TOG paper by Scheifler \& Gettys.}
}

Common problems

Format Description

Special features

The @STRING command is used to define abbreviations for use by BibTeX. The command 
@string{jgg1 = "Journal of Gnats and Gnus, Series~1"}
defines 'jgg1' to be the abbreviation for the string "Journal of Gnats and Gnus, Series~1". Any reference outside of quotes or braces to jgg1 will be filled in with the full string.

The @PREAMBLE command is used to define formatter code that will be output directly to the bbl file produced by the BibTeX program. This usually consists of LaTeX macros. It is unclear what one should do with the fields when converting to a format that does not use TeX.

The @COMMENT command lets you put any text inside it. It isn't really necessary, since BibTeX will ignore any text that isn't inside an entry.

Standard entry types

article
An article from a journal or magazine.
book
A book with an explicit publisher.
booklet
A work that is printed and bound, but without a named publisher or sponsoring institution.
conference
The same as inproceedings.
inbook
A part of a book, which may be a chapter (or section or whatever) and/or a range of pages.
incollection
A part of a book having its own title.
inproceedings
An article in a conference proceedings.
manual
Technical documentation.
mastersthesis
A Master's thesis.
misc
Use this type when nothing else fits.
phdthesis
A PhD thesis.
proceedings
The proceedings of a conference.
techreport
A report published by a school or other institution, usually numbered within a series.
unpublished
A document having an author and title, but not formally published.

Standard fields

For now I'm going to be lazy and give you what Oren Patashnik wrote about the fields. I'll redo this sometime, including references to how each field should be formatted.
address
Usually the address of the publisher or other type of institution. For major publishing houses, van Leunen recommends omitting the information entirely. For small publishers, on the other hand, you can help the reader by giving the complete address.
annote
An annotation. It is not used by the standard bibliography styles, but may be used by others that produce an annotated bibliography.
author
The name(s) of the author(s), in the format described in the LaTeX book.
booktitle
Title of a book, part of which is being cited. See the LaTeX book for how to type titles. For book entries, use the title field instead.
chapter
A chapter (or section or whatever) number.
crossref
The database key of the entry being cross referenced. Any fields that are missing from the current record are inherited from the field being cross referenced.
edition
The edition of a book---for example, ``Second''. This should be an ordinal, and should have the first letter capitalized, as shown here; the standard styles convert to lower case when necessary.
editor
Name(s) of editor(s), typed as indicated in the LaTeX book. If there is also an author field, then the editor field gives the editor of the book or collection in which the reference appears.
howpublished
How something strange has been published. The first word should be capitalized.
institution
The sponsoring institution of a technical report.
journal
A journal name. Abbreviations are provided for many journals.
key
Used for alphabetizing, cross referencing, and creating a label when the ``author'' information is missing. This field should not be confused with the key that appears in the cite command and at the beginning of the database entry.
month
The month in which the work was published or, for an unpublished work, in which it was written. You should use the standard three-letter abbreviation, as described in Appendix B.1.3 of the LaTeX book.
note
Any additional information that can help the reader. The first word should be capitalized.
number
The number of a journal, magazine, technical report, or of a work in a series. An issue of a journal or magazine is usually identified by its volume and number; the organization that issues a technical report usually gives it a number; and sometimes books are given numbers in a named series.
organization
The organization that sponsors a conference or that publishes a manual.
pages
One or more page numbers or range of numbers, such as 42--111 or 7,41,73--97 or 43+ (the `+' in this last example indicates pages following that don't form a simple range). To make it easier to maintain Scribe-compatible databases, the standard styles convert a single dash (as in 7-33) to the double dash used in TeX to denote number ranges (as in 7--33).
publisher
The publisher's name.
school
The name of the school where a thesis was written.
series
The name of a series or set of books. When citing an entire book, the the title field gives its title and an optional series field gives the name of a series or multi-volume set in which the book is published.
title
The work's title, typed as explained in the LaTeX book.
type
The type of a technical report---for example, ``Research Note''.
volume
The volume of a journal or multi-volume book.
year
The year of publication or, for an unpublished work, the year it was written. Generally it should consist of four numerals, such as 1984, although the standard styles can handle any year whose last four nonpunctuation characters are numerals, such as `\hbox{(about 1984)}'.

Other fields

BibTeX is extremely popular, and many people have used it to store information. Here is a list of some of the more common fields:
URL
The WWW Universal Resource Locator that points to the item being referenced. This often is used for technical reports to point to the ftp site where the postscript source of the report is located.
ISBN
The International Standard Book Number.
ISSN
The International Standard Serial Number.
LCCN
The Library of Congress Call Number
abstract
An abstract of the work.
keywords
Key words used for searching or possibly for annotation.
price
The price of the document.
copyright
Copyright information.
language
The language the document is in.
contents
A Table of Contents
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21 January 1995
Dana Jacobsen
dana@acm.org